CGS logistic support proposals

The objective of the Collaborative Gearing Scheme (CGS) is to facilitate collaborative opportunities between BAS and Higher Education Institutes (or other Research Council Institutes, or approved Independent Research Organisations) where no additional funding is required for salaries, grants or direct science costs, but where access to field activities are already included in a science programme of the BAS research framework, Polar Science for Planet Earth. The proposal will need to be supported in writing by the Science Leader of the associated programme.


4 p.m. on Tuesday 31st March 2016
(for applications for fieldwork support during the 2016 /17 field season)

CGS guidelines:

  • Eligibility requirements for Principal Investigator and Co-Investigator are the same as those for a NERC responsive mode funding proposal.
  • The fieldwork need not necessarily be conducted by the Principal Investigator or Co-Investigator. A postdoctoral researcher (or student, subject to supervisory arrangements being agreed with BAS) may be nominated by the Principal Investigator. However, all fieldwork personnel will be required to undergo medical fitness examination and complete training as prescribed by BAS, before being allowed to travel to the Antarctic.
  • Proposals submitted under the CGS will require financial support only for certain marginal costs, such as inter-continental travel, field clothing, prescribed training requirements and medical fitness examination. There is however no provision to fund travel expenses to attend the BAS Pre-Deployment Training course at Girton or other training venues to undertake courses such as the Personal Survival Techniques Training Course. These travel costs should be covered by the host institution.There is also no provision to fund any costs for scientific equipment or materials. Requests for significant additional logistic costs above those already agreed for the BAS field programme will not be considered. Proposals that require additional funding must be submitted as a full bid to a NERC responsive mode call. For further guidance, please contact the Antarctic Funding Office (email:
  • Each CGS proposal, consisting of the CGS Proposal Form and a maximum of two sides of A4 for the science case, will set out the scientific case for support and articulate how it matches BAS logistics and enhances the BAS science programme. The proposal must be accompanied by a letter of support from the Science Leader of the appropriate BAS science programme.
  • Proposals which involve experimental investigations on any aspects of Antarctic fauna during the fieldwork may be referred to the BAS Ethics Review Committee, if the funding is successful. In such cases, Ethics Review Committee approval is a prerequisite to BAS consenting to support the fieldwork. The Antarctic Funding Office at BAS ( will manage the approval request process.
  • Proposals should be submitted to the Antarctic Funding Office at BAS (email:, no later than 31st March preceding the intended austral summer field season. Submissions received after this deadline will only be considered if there are exceptional mitigating circumstances for the late submission and if the requested logistic support is still feasible on the proposed timescale.
  • Contact details for all fieldwork participants must be supplied to the Antarctic Funding Office at BAS no later than 30th June preceding the intended Antarctic season.
  • These requirements ensure that the necessary logistic planning arrangements are considered to the same timetable as for other BAS Antarctic operations; also that fieldwork personnel may be scheduled to attend the annual BAS Antarctic pre-deployment training course, organised by BAS, and undertake other training, as required. Further information on the types of training that may be required can be found on the 'Fieldwork Planning' webpage.
  • Proposals submitted to the CGS will be considered by the BAS Director of Science, Professor David Vaughan, who is responsible for deciding which proposals can be supported. A report will be made to NERC annually, with justification for the awards made and any applications rejected.