Antarctic Proposals and Fieldwork Planning

Preliminary application for Antarctic logistic support

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Background

All funding applicants whose  proposals will include fieldwork in the Antarctic (or at Signy Island, or at the sub-Antarctic territory Bird Island) must submit to the Antarctic Funding Office  (email: afibas@bas.ac.uk) at BAS a 'Preliminary request for Antarctic logistic support' form.  This form must be received no later than three months prior to the submission deadline of the intended funding opportunity.

Proposals which involve experimental investigations on any aspects of Antarctic fauna during the fieldwork may be referred to the BAS Ethics Review Committee, if the funding is successful. In such cases, Ethics Review Committee approval is a prerequisite to BAS consenting to support the fieldwork. The Antarctic Funding Office at BAS (afibas@bas.ac.uk) will manage the approval request process.

If your project is completely ship-based there is no need for you to submit a Preliminary request for Antarctic logistic support. Applications should be made through the NERC Marine Facilities, details are given below. If your activity is both field and ship-based you will need to complete the Antarctic logistic support form (for field) and the NERC Marine Facilities forms.

Preliminary requests for Antarctic logistic support are considered by a Logistics Panel, convened at the BAS, with representation from BAS Operations and Logistics; NERC Swindon Office; and the NERC Antarctic Funding Office based at BAS. Feedback is supplied to applicants, from NERC Swindon Office.

Approved requests will be valid for a period of 12 months only from the date of application.

Preliminary request for Antarctic logistic support

Form

Deadlines

The Preliminary request for Antarctic logistic support form should be submitted to the Antarctic Funding Office at BAS no later than three months prior to the submission deadline of the intended call. Note that the submission deadline is 4 p.m. on the given date.

Funding call application deadline Deadline for submission of Preliminary request for Antarctic logistical support
Large grants - 15 November
 1st March
Standard grants  - 21st January 2014
 21st October 2013
Standard grants  - Late July 2014 (date to be confirmed )
Late April 2014 (date to be confirmed)
NERC Independent Research Fellowships
(1st October 2013)		 1st July 2013 (date to be confirmed)


Large grants replaced the NERC Consortium grants scheme from 2012. Please see the NERC website for further information and guidelines. If the Large grant will require BAS Antarctic logistics support then a Preliminary Request for Antarctic Logistic Support form must be submitted to the Antarctic Funding Office at BAS (afibas@bas.ac.uk) by the outline proposal closing date of 1st March. Please note, the outline proposal should be submitted using the Joint electronic-Submissions system.


Deploying a CTD frame from the RRS James Clark Ross during a science cruise in the Bellingshausen Sea
Deploying a CTD frame from the RRS James Clark Ross during a science cruise in the Bellingshausen Sea

Ship-time and Marine Equipment application

Form

Ship-time & Marine Equipment (SME) application

Contact

Applicants should contact the NERC Marine Planning Officer, Beth Woodward  (email: beod1@nerc.ac.uk) at an early stage - before commencing the Ship-time and Marine Equipment application - to discuss project planning requirements.

Application process:

Access the Marine Facilities Planning website:

  1. Create a user account
  2. Complete the SME application form
  3. Submit the full proposal, using the online Je-S form, including the profile number generated from the SME form

Note that the requested length (days) of a marine science cruise should include:

  • sailing time from a departure port, such as Stanley (Falkland Islands);
  • time for mobilisation and demobilisation;
  • the actual number of days during which scientific operations will be conducted.

If NERC Marine Facilities (NMF) Sea Systems technical support and/or equipment from the National Marine Equipment Pool is required, then Principal Investigators must include an estimate of the associated costs in their full proposal application. Applicants should contact the NMF Sea Systems Programme Manager, Colin Day, (email: cdy@noc.soton.ac.uk) to discuss their requirements, so that an estimate of the total technician and/or equipment support cost can be determined.

Spares and consumables will be provided by BAS to keep on-board equipment operational. However, all project personnel are responsible for the provision of consumables needed for acquisition of scientific data for their project. For example: provision of XBTs, standard seawater, salinity bottle inserts and scintillation counter vials.