Job Vacancy - Part Time Programme Assistant for ICE-ARC
Please quote ref no: BAS 127/13
Closing date for applications: 20 Oct 2013 at 11:59pm
| 1. | Job Title: | Part Time Programme Assistant for ICE-ARC |
| Reference No: | BAS 127/13 | |
| Department: | ||
| Line Manager: | ||
| Contract Type: | Fixed term appointment, part time |
| 2. | Location: Cambridge |
| 3. | Purpose: To provide administrative/secretarial duties to assist the ICE-ARC programme and managing the day-to-day running of the ICE-ARC Programme at BAS. ICE-ARC is an European Union funded programme with 21 partner institutions and €12M funding over four years to study climate and economic aspects of sea ice in the Arctic. |
| 4. | Duties: 1) Manage the meetings and paperwork for the ICE-ARC Steering Committee, Delivery Management Group, work package meetings, and Advisory Board, including the production/delivery of minutes and subsequent actions. Provide admin support to the Programme Manager with the meeting content. 2) Manage the organisation and paperwork for the ICE-ARC General Assembly meetings and provide admin support to the Programme Manager with the meeting content and its delivery. 3) Manage publications: allocate publication numbers to scientists, track progress from submission to publication, log published papers in required databases, and ensure versions available for open access 4) Track and record BAS ICE-ARC expenditure, prepare documentation for external audits, payment of invoices etc., co-ordinate the production of the BAS personnel timesheets. Liaise with BAS finance and corporate services. 5) Update ICE-ARC mailing lists held by the Programme Office. 6) Provide support for the following: o Reporting – science, management and deliverables o Deliverables & milestones o Website/document sharing o Press/publicity o Distribution of funding to the partners o Affiliates |
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