Part Time CACHE-ITN Project Administrator
Please quote ref no: BAS 124/13
Closing date for applications: 20 Oct 2013
Main Description
The British Antarctic Survey (BAS), part of the Natural Environment Research Council, aims to undertake a world-class programme of scientific research, and to sustain for the UK an active and influential regional presence and a leadership role in Antarctic affairs.
We are looking to appoint a CACHE-ITN Project Administrator.
Qualifications: Minimum of Maths and English GSCE or equivalent
Duration: 4 Year Fixed term appointment, part time
Salary: Salary will be in the range of £19,740 to £23,390 per annum. We offer a generous benefits package including a defined salary pension scheme, free car parking, flexible working hours and 30 days annual leave.
On-line application forms and further information are available on our website at www.antarctica.ac.uk/employment
These are also available from the Human Resources Section, British Antarctic Survey, High Cross, Madingley Road, Cambridge, CB3 0ET. Tel: (01223) 221508.
Please quote reference: BAS 124/13
Closing date for receipt of application forms is. 20th October 2013
Interviews are scheduled to be held on. w/c 28th October 2013
We welcome applications from all sections of the community. People from ethnic minorities are currently under-represented and their applications are particularly welcome.
Formal Description
Part Time CACHE-ITN Project Administrator
Ref No.: BAS 124/13
Closing Date: 20 Oct 2013
| 1. |
Job Title: |
Part Time CACHE-ITN Project Administrator |
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Reference No: |
BAS 124/13 |
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Department: |
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Line Manager: |
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Contract Type: |
Fixed term appointment, part time |
| 2. |
Location:
BAS Cambridge. Travel to European cities for short periods for meetings, no more than twice a year. |
| 3. |
Purpose:
To provide administrative assistance for the CACHE-ITN project team, including managing the day-to-day running of the project at BAS.
CACHE-ITN is European Union funded project with 13 partner and associated partner institutions in 6 countries, and a total of €3.6M funding over four years to study how climate change might affect the production of shells in several species of marine molluscs. |
| 4. |
Duties:
1) Organising meetings and related paperwork for the CACHE-ITN Supervisory Board and other committees within the project as needed, including the production and delivery of minutes and subsequent actions. Provide admin support to the Project Coordinator with the meeting content.
2) Assisting the Coordinator in monitoring progress, co-ordinating tasks, and producing reports related to each work package in the project, including tracking the submission of reports, deliverables, and milestones.
3) Tracking and recording project expenditure, prepare documentation for audits, paying invoices, distributing project funds, etc. Liaising with BAS finance and corporate services.
4) Tracking and handling all project documents, including applications and proposals, records, etc.
5) Acting as first point of contact for the project and maintaining BAS’s relationships with stakeholders and partners
6) Maintaining the project website |
Skills Specification
Part Time CACHE-ITN Project Administrator
Ref No.: BAS 124/13
Closing Date: 20 Oct 2013
| Characteristics
| Essential Requirements
Importance rating in parenthesis
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| Desirable Requirements
Importance rating in parenthesis
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| Communication skillsa) oral skillsb) written skills |
| * Excellent written and spoken English |
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| * Experience of proof reading specialist documents, scientific in particular |
(5) |
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| Computer / IT skills |
| * Fully competent in MS Office suite (Word, Excel, Outlook) and
Internet usage. |
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| * Ability to learn new software packages quickly |
(4) |
| * Knowledge of web editing software (WordPress) and
experience of updating web pages |
(4) |
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| Decision Making |
| * Independent worker, able to ask for direction / help when needed |
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| Interpersonal skills |
| * Ability to build relationships with a wide range of people |
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| * Ability to work in a small team |
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| * Experience of working with people from different cultures |
(4) |
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| Numerical ability |
| * Experience of tracking expenses |
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| * Budget monitoring experience |
(3) |
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| Other Factors |
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| Qualifications |
| * Minimum of Maths and English GSCE or equivalent |
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| * Educated to A level standard
Degree or further education |
(1) |
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| Resource Management ability |
| * Good organisational skills, ability to multi-task and prioritise effectively |
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| * Experience of working to deadlines |
(4) |
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| Skills / Experience |
| * Previous experience in an administrative or clerical role, preferably within research or higher education |
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| * Experience working with EU funded projects |
(5) |
| * Events management experience |
(5) |
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